Request for Expression of Interest


Fairbank Village BIA: (Eglinton Ave W and Fairbank Ave)

DEADLINE: June 21, 2017 @ 4:30 pm

Call Summary

The Fairbank Village BIA has received a grant from the City of Toronto’s Mural and Street Art Program to hold an open public art competition to create an outdoor art mural project on a private wall on Fairbank Avenue.

The purpose of this streetscape improvement is to continue the enhancement and rejuvenation of the Fairbank Village BIA and help prevent graffiti vandalism. Beyond improving the appearance through site-specific work, the pieces should create a new landmark for the community.

The Fairbank Village BIA invites Expressions of Interest from artists to submit proposals for wall art that will celebrate the unique and diverse character of this neighborhood and be maintained for a minimum of five years. Commissioning/Installation is to begin in Summer 2017 and must be completed by October 2017.

The purpose of the Expression of Interest is to gather a list of artists or artist collaborations who will be short-listed based on relevant professional credentials and preliminary design concepts. Short-listed applicants will be invited to respond to a Request for Proposal. At the final stage of the selection process, proposals will be reviewed and artists will be recommended for the project.

Application Deadline: June 21, 2017 @ 4:30 pm Total Project Budget: up to $5,000


Eligibility Requirements:

Artists located within the Province of Ontario who has completed a project with a similar budget, scale, and scope. International artists are eligible to apply providing they are currently residing in Ontario. Artists must have extensive experience in visual arts practice, street art design and implementation.


A. Project Background


This program provides up to $5,000 to business and community organizations for outside mural or outside art projects in commercial or employment areas. The goal of the program is to encourage these organizations to leverage other funding, develop local commitment and involvements, and to promote and improve their communities.

The Fairbank Village BIA is overseen by a voluntary board who take pride in their community and pledge to preserve the neighbourhood through beautification, events, and to promote local businesses. Comprised of approximately 150 local business members, the Fairbank BIA is a collective voice that represents the unique needs of the community and aims to create a happy and safe environment.

Since 2007, the Fairbank Village BIA has been committed to making the neighbourhood a more welcoming and successful place to live and do business. In just a few short years, the BIA has attracted new business, beautified the area, and created familyfriendly events to bring the neighbourhood together.

A culturally diverse neighbourhood filled with shops and restaurants representing flavours and styles from countries such as Latin America, The Philippines, Africa, and Europe, Fairbank Village is the area along Eglinton Avenue West from Dufferin to Chamberlain, and from Hunter Avenue just South of Eglinton up to Schell Avenue.

B. Project Site

Please note that the final dimensions have not been finalized and are subject to revision. The chosen artist will work with the BIA and Property Owner to determine the final dimensions.

The site is located at 1936 Eglinton Ave W, on the wall facing Fairbank Avenue:


C. Context

The Fairbank Village BIA boundary does not include any parks or public squares. This means the BIA often puts on free community events to attract visitors to the commercial area on side streets off Eglinton Avenue. The two streets most commonly used are Fairbank Ave and Shortt St. The wall chosen for this mural project is located in a central location, adjacent to the boulevard on Fairbank Avenue. The mural would be a compliment to the existing mural on Shortt St, creating two meeting places for the local community. As a community in transition, the interpretation would touch upon the history of the Fairbank area based on the research the BIA has conducted overlaid with the diversity of this family-oriented community and its future outlook from the public investment of the new LRT Eglinton infrastructure and BIA planned streetscaping activities.

The goal of this project is to increase the sense of place, add colour to the streetscape, enhance the identity of the BIA and create pride of place in the community. The outcome of this project will be the transformation of the building facade into a celebrated community feature. Preference will be given to works that are innovative and relate to the Fairbank Village community.

D. Deliverables

Overview of final project deliverables and artist responsibilities are as follows:

• The final product shall be a permanent creative installation that is durable and requires minimal maintenance over a five-year period. The installation should be made of appropriate and durable materials, and artists should take into consideration the sustainability of the artwork.

• A work plan will demonstrate how the project will be completed on time, within budget, in compliance with any applicable health and safety regulations, and will be reflective of community input and feedback as obtained during the community consultations.

• The selected artist(s) will be responsible for purchasing and supplying all materials and equipment required for the project including anti-graffiti coating (if applicable to the selected design and material).

• The short listed artist candidates will meet all deadlines as outlined in Section J: Competition Schedule.

• The selected artist(s) will be available for maintenance of the mural at a mutually agreed upon fee. A mutually agreed upon number of touch-ups will be provided at no cost the first year for minor damage and paint required for touch-ups stored at the BIA office. The artist(s) will also provide any colour/paint information for the mural to the BIA office for their records in case of future larger maintenance requirements.

E. Overview of Selection Process

Stage One: Artist Submissions of Response to Request for Expression of Interest

In order to respond to this Request for Expressions of Interest, please submit an application with the components detailed below. If you would like more information or to visit the site before applying please contact the Fairbank Village BIA.

Please note we are only accepting electronic submissions. When submitting an electronic copy of your application please ensure that one PDF document containing all of the below information is submitted, saved as “First name_Last name.PDF. Electronic submissions can be submitted by email to: fairbankvillage@gmail.com.

Applications should include:

1. Contact Information – Artist(s) full name or names (if collaborative), address, phone number, email address and website (if applicable).

2. Concept Proposal – (two page maximum). A letter of interest including an artist statement, rationale and a preliminary concept visualization that describes any preferred themes, ideas and artistic medium i.e. mosaics, paint, aerosol, photographic image, etc. and methods of required maintenance. Artist must review the proposed budget before submitting a proposal.

3. Resume/Curriculum Vitae – If you are submitting as a team/collaborative, each member must provide a personal resume.

4. Images of Past Work (up to ten images) – Please include images of past work in any medium that best illustrates qualifications for this project such as experience with outdoor artwork. Please include the following information for each image: title of work, medium, dimensions (approx.), location and date.

Stage Two: Jury Review of Expressions of Interest and Selection of Preferred Artist

Artists’ expression of interest submissions will be reviewed by an internal review committee (jury) comprised of the Fairbank Village BIA Board, Coordinator and Property Owner. The jury will select a preferred candidate to move on to the next stage.

Stage Three: Submit Proposal

The preferred candidate will be paid a proposal fee of $500 for the purpose of completing 3 proposed sketches.

Stage Four: Final Review and Selection

The jury will review the 3 sketches and select the preferred artwork for installation. Please note the artwork must be completed before October 2017. The schedule will be coordinated with the BIA, City and Property Owner.

F. Budget

The public art project budget is up to $5,000 – which is inclusive of all costs such as the proposal fee, site preparation, design, fabrication, delivery to the site, installation, approvals or permits (if required), insurance, travel costs, artist fees, maintenance plan and applicable taxes.

The budget will be used as follows:

Site Preparation: $0 (the wall has been recently primed and repainted) Artist Design Fee: $500 Artist Mural Fee: $3250 (including maintenance agreement)
Paints and Materials: $1000 Incidentals: $250

Total Budget: $5000

G. Selection Criteria

The following evaluation criteria will be used in Stage Two of the selection process: • Demonstrated excellence of past work in projects of similar size and scope and within a community engaged visual art capacity: 15% • Artist qualifications and proven capability to produce work of the highest quality: 25% • Project Budget and Feasibility: proven capacity to complete the work on time and on budget: 15% • Quality and clarity of presentation package: 15% • Proposed theme and concept reflects the local community and creates a distinct and memorable landmark: 30%

H. Competition Schedule

Deadline for submission of expression of interest
June 21, 2017 @ 4:30 pm
Notification of preferred artist July 5, 2017, Stage 2 information and site meeting TBD Preferred artist full proposal deadline August 1, 2017, Final selection panel meeting August 8, 2017, Project installation TBD (final completion no later than October 20, 2017)

I. How to Apply Submissions must be complete and submitted by email as one PDF document containing all of the above information saved as “First name_Last name.PDF” and delivered to fairbankvillage@gmail.com by June 21, 2017, @ 4:30 pm no later than 4:30 pm. Submissions will not be accepted past the deadline.

For further information or general questions, please contact: Laura: fairbankvillage@gmail.com

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